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Built for UK bakeries & cake makers

Run your whole bakery from the kitchen.

MechanoMan takes you from first brief to paid invoice — quotes with deposits, an order book with task lists, delivery days and automatic chasing of late payers — in one app that works on your phone even mid-bake.

Start your 14-day free trial See how it works
  • Deposits taken online
  • Works offline in the kitchen
  • Cancel anytime
Invoice #1042 — Wedding cake
J. Patel · £420.00
Paid
Invoice #1039 — Cupcake batch
Reminder sent · 7 days overdue
Chasing
Order: Celebration cake — Sam
Collect Sat 10:00 · 3 steps left
In progress
Offline — 2 changes will sync automatically
GDPR-ready (UK / EU) Role-based access Stripe-secured payments Works offline iOS, Android & web Branded customer portal
Everything in one place

One app for the whole order — not five

Stop juggling a notebook, a spreadsheet, a messaging app and a separate invoicing tool. MechanoMan covers the whole life of a made-to-order bakery.

Enquiries & quotes

Capture the brief, turn it into a professional quote in seconds — with a deposit to confirm the date — and convert it straight into the order book when they say yes.

An order book with steps

Build orders from reusable templates — "Celebration Cake", "Wedding Cake", "Cupcake Batch" and more. Each materialises an editable step list — bake, fill, ice, box — scheduled and assigned.

Delivery days

One tap re-orders a delivery day into the shortest drive, with distance and drive-time estimates for every stop. Less time in the van, more time in the kitchen.

Supplies & stock

Boards, boxes, toppers, tins — log supplies against an order, track stock automatically, and get low-stock alerts before a big weekend.

Invoices & PDFs

Generate clean A4 invoices with your business header, VAT and totals. Send them as a PDF and let customers pay online by card via a secure payment link.

Card & cash payments

Take card payments online through Stripe — connect your own account and the money lands straight in your bank — or record a cash or bank-transfer payment manually. Haven't set up card payments yet? Your portal shows customers your bank-transfer details instead. Everything reconciles to the invoice automatically.

Automatic invoice chasing

A built-in dunning worker escalates overdue invoices — email first, then email + SMS — at set thresholds, and never sends the same reminder twice. You get paid without the awkward phone calls.

Reports & analytics

See cash collected this month, outstanding balances, overdue amounts, open orders and your quote win-rate — all on a single dashboard.

Offline-first kitchen app

Tick off steps and log supplies with floury hands and no signal. Changes apply instantly and sync the moment you're back online — even after closing the app.

Push notifications

The team is pinged the moment an order is assigned. Owners are notified when a deposit or invoice is paid in full. No more checking in.

GDPR & data control

Record consent, export everything you hold on a customer, and erase personal data on request while keeping the financial records the law requires you to keep.

HMRC Making Tax Digital Add-on

File your VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from your books — digitally linked, no re-keying. An optional add-on, bundled into the Workshop plan.

Tool & asset register Add-on

Ovens, mixers, the van — service history and maintenance-due alerts so the kit that makes the money keeps running. An optional add-on.

From first message to paid

The whole order, start to finish

MechanoMan mirrors how a made-to-order bakery actually works — each step flows into the next, with nothing re-typed.

01

The brief

Log the customer, the occasion and the date.

02

Quote

Price it up with a deposit — customers approve online.

03

Bake

The order book schedules it — bake, fill, ice, box.

04

Deliver

Delivery days route-planned; collection at the counter.

05

Get paid

Balance due? MechanoMan chases it for you, automatically.

Built for the kitchen, not the desk

Works where you work — even with no signal

Farm kitchens, market stalls, delivery vans. MechanoMan is offline-first, so a dropped connection never stops a bake.

  • Read the order book and step lists straight from the device cache.
  • Tick off steps and log supplies — changes apply instantly.
  • Queued work syncs automatically when signal returns — even after a restart.
Wedding cake — Order #318 Offline
Sponge bakeDone
Fillings & assemblyIn progress
Supplies logged3
Time on order1h 45m
2 changes queued — will sync automatically
Owners, managers & bakers

Everyone sees exactly what they should

Role-based access keeps the books with the boss and the bakes with the team. Bakers only see the orders assigned to them — no customer lists, no pricing, no invoices.

  • Built-in owner, manager and baker roles — plus custom roles you define.
  • Field-level permissions: control who can reschedule, reassign or re-price.
  • Change the rules at any time — no developer, no redeploy.
Access by role
CapabilityOwnerMgrBaker
Customers & quotes✓✓—
Orders & steps✓✓Assigned
Invoices & chasing✓✓—
Staff management✓✓—
GDPR erasure✓——
Cash flow on autopilot

Stop chasing late payers by hand

Unpaid balances are the silent killer of small bakeries — the deposit came in, the balance never did. MechanoMan watches every invoice and escalates politely but persistently until it's settled.

  • Three escalating reminder levels — email, then email + SMS.
  • Each reminder logged so a customer is never double-chased.
  • A pay-by-card link in every reminder, so settling up is one tap.
  • Connect your own Stripe account and card payments pay out straight to your bank.
This month Live
Collected£6.2k
Invoiced£7.4k
Outstanding£1.2k
Overdue£480
Your customers, self-served

Give your customers their own portal

Every customer gets a private portal to approve the quote, pay the deposit, follow their order and settle the balance — on your own web address, in your own colours. Fewer "how's my cake coming along?" texts, and a bakery that looks a size bigger.

  • Approve the quote and pay the deposit with one tap — you're notified the moment they decide.
  • Follow the order step-by-step, view invoices and payment history, download the PDF.
  • Pay the outstanding balance online by card — or see your bank-transfer details when card payments aren't set up.
  • Send the next brief straight from the portal — it lands as an enquiry for you to price.
  • Sign in with a one-tap magic link — no passwords, no accounts for them to manage.
  • Your logo, your colours, your own domain (orders.yourbakery.co.uk) — your brand front and centre.
Rosie's Bakes orders.rosiesbakes.co.uk
Wedding cake — Order #3184 of 6 done
Invoice INV-0042 · due 21 Jun£284.00
Invoice INV-0039 · paid£96.00
Live on orders.rosiesbakes.co.uk
1 app
iOS, Android & web — one login
14-day
free trial, no commitment
0
extra hardware to buy
£ GBP
VAT-aware, UK-first
Made to grow with you

Whether it's just you, or a team of ten

MechanoMan scales from a kitchen-table cake maker to a wholesale bakery — same app, more seats.

Home & market bakers

You're the boss, the order book and the baker. MechanoMan handles the admin so you can stay at the bench.

  • Look professional with branded quotes, deposits and invoices.
  • Get paid faster with card links and automatic reminders.
  • Know your numbers without an accountant on speed-dial.
  • Run the whole thing from your phone between bakes.

Bakeries & patisseries

A few bakers, wholesale rounds, a wall of orders. Keep everyone in sync and the cash flowing.

  • Assign orders and watch progress in real time.
  • Roles & permissions so the right people see the right things.
  • Hours logged per person and margins per order.
  • Shared supplies stock with low-stock alerts.
Simple, honest pricing

Pricing that scales with your team

Every plan includes the everyday toolkit for running the business. Plans differ by how many people are on the team — and larger plans bundle in specialist add-ons. Start with a 14-day free trial: card on file, cancel any time before it ends and you won't be charged.

Solo £19 /mo + VAT Start free trial CrewPopular £49 /mo + VAT Start free trial Workshop £99 /mo + VAT Start free trial
Your team
Staff seats1Up to 5Up to 15
SupportEmailEmailPriority
The everyday toolkit — in every plan
Enquiries, quotes & PDF proposals
The order book with reusable templates
Invoices & online card payments (Stripe)
Automatic invoice chasing (email + SMS)
Offline-first field app (iOS, Android, web)
Roles, custom roles & field-level permissions
Reports, team activity & push alerts
Shared inventory & low-stock alerts
GDPR export, erasure & consent tools
Branded customer portal (magic-link sign-in)
Add-ons — bundled on bigger plans, or add to any plan
White-label customer portal+£9/moIncludedIncluded
Your own landing page+£5/moIncludedIncluded
HMRC Making Tax Digital+£12/mo+£12/moIncluded
Equipment register+£7/mo+£7/moIncluded

More than 15 seats? Talk to us.

The add-ons

Specialist extras for the businesses that need them — bundled into the bigger plans above, or added to any plan on its own.

White-label customer portal

Remove "Powered by MechanoMan" and serve the portal on your own domain, logo and colours — your brand end to end.

HMRC Making Tax Digital

File VAT returns and Self Assessment (ITSA) quarterly updates to HMRC straight from your books — no re-keying, digitally linked.

Equipment register

Ovens, mixers, the delivery van — service history and maintenance-due alerts, with staff checking kit in and out on the app.

Your own landing page

A branded public web page for your business on your own domain — send enquiries straight into MechanoMan.

Already a subscriber? Manage your billing →
Prices are illustrative for this showcase. You start a workspace from the MechanoMan app, which collects your card and begins the trial securely via Stripe.

Good questions

Frequently asked

How does the free trial work?

When you create a workspace you enter your card details securely through Stripe and your 14-day free trial begins. You won't be charged until the trial ends, and you can cancel any time before then from the billing portal — no charge, no questions.

Does my team need their own accounts?

Yes — each team member gets their own login with a role (owner, manager or baker, or a custom role you create). Bakers only see the orders assigned to them, keeping customer and financial data private.

What happens if I lose signal mid-bake?

Nothing stops. The app is offline-first: you can read the order book and keep working — ticking off steps and logging supplies. Your changes are saved on the device and sync automatically when you're back online, even if you closed the app in between.

How do customers pay me?

You can send a secure card payment link powered by Stripe, or record a cash or bank-transfer payment manually. Connect your own Stripe account and card payments go directly to you — you're the merchant of record, paid straight into your bank. Either way it reconciles against the invoice, and everyone with the right role is notified when it's paid in full.

Do my customers get anything online?

Yes — every customer gets a private portal, on your own web address and in your branding, where they can approve the quote, pay the deposit, follow their order's progress and settle the balance by card. They sign in with a secure magic link sent to their email — no password to set up. You can point it at your own domain (e.g. orders.yourbakery.co.uk) with your logo and colours, so it feels like part of your business.

Is my data safe and GDPR-compliant?

MechanoMan is built GDPR-first for the UK and EU. Each business's data lives in its own isolated database. We record consent, let you export everything held on a customer, and support right-to-erasure — anonymising personal data while keeping the financial records you're legally required to retain.

Can I file my VAT and tax through it?

Yes, with the HMRC Making Tax Digital add-on. Connect your Government Gateway account and file VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from the figures already in MechanoMan — digitally linked, with no spreadsheets to re-key. It's an optional add-on, and it's bundled into the Workshop plan.

Can I keep track of my ovens and equipment?

Yes, with the equipment register add-on. Ovens, mixers, the delivery van — service history and maintenance-due alerts, with staff checking kit in and out from the app so you always know who has what. It's an optional add-on you can add to any plan.

Which devices does it run on?

One codebase, everywhere: iPhone, Android and any web browser. Sign in once and pick up where you left off on any device.

Ready to get the admin off the bench?

Start your 14-day free trial today. Set up your order book in minutes and send your first quote before the oven's warm.

Start free trial Go to billing portal