A brief from Instagram or a text becomes a quote with a deposit paid online. The order lands in the book with its collection date and step list, and the balance is chased before collection without you asking — on your phone, even with floury hands and no signal.
Briefs in Instagram, dates in a paper diary, deposits chased by text, invoices in another app. MechanoMan is the one order book, from the first message to the balance landing in your bank.
Capture the brief — occasion, date, servings, design notes — and turn it into a PDF quote in seconds. Ask for a deposit to hold the date; the customer approves and pays it online, and the order drops straight into the book.
Build orders from reusable templates — "Celebration Cake", "Wedding Cake", "Cupcake Batch", "Custom Order". Each becomes an editable step list — bake, fill, ice, box — against its collection date, assigned to whoever is baking it.
Wedding venues, wholesale drops and doorstep deliveries: one tap re-orders the day into the shortest drive, with time estimates for every stop. Less time in the van, more time in the kitchen.
Boards, boxes, toppers, tins — log supplies against an order, track stock automatically, and get low-stock alerts before a big weekend.
Generate clean A4 invoices with your business header, VAT and totals. Send them as a PDF and let customers pay online by card via a secure payment link.
Take card payments online through Stripe — connect your own account and the money lands straight in your bank — or record a cash or bank-transfer payment manually. Haven't set up card payments yet? Your portal shows customers your bank-transfer details instead. Everything reconciles to the invoice automatically.
The deposit came in, the balance never did. MechanoMan reminds the customer by email, then email and text, with a pay link — never the same reminder twice — so the cake leaves the kitchen paid for.
Deposits and balances collected this month, what's still outstanding, open orders and your quote win-rate — all on a single dashboard, so you know whether the wedding season paid before you've counted the tins.
Tick off steps and log supplies with floury hands and no signal. Changes apply instantly and sync the moment you're back online — even after closing the app.
Whoever is baking it is pinged the moment an order is assigned. You're notified the moment a customer approves a quote or a deposit or balance lands. No more checking in.
Record consent, export everything you hold on a customer, and erase personal data on request while keeping the financial records the law requires you to keep.
File your VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from your books — digitally linked, no re-keying. An optional add-on, bundled into the Bakery plan.
Ovens, mixers, the van — service history and maintenance-due alerts so the kit that makes the money keeps running. An optional add-on.
MechanoMan mirrors how a made-to-order bakery actually works — each step flows into the next, with nothing re-typed and no deposit chased by hand.
Customer, occasion, date, servings and design notes — from a DM or the portal.
Price it, ask for a deposit — approved and paid online, date held.
The order book schedules it against the date — bake, fill, ice, box.
Collection slot on the order; delivery days route-planned.
Chased before collection, paid by card link — automatically.
Captured from a live Rise & Crumb workspace — exactly what you see in the kitchen, and what your customer sees in their portal.
Farm kitchens, market stalls, delivery vans. MechanoMan is offline-first, so a dropped connection never stops a bake.
Role-based access keeps the books with the boss and the bakes with the team. Bakers only see the orders assigned to them — no customer lists, no pricing, no invoices.
The deposit holds the date. The balance is chased for you before the collection day — politely, persistently, never twice — with a pay link in every reminder. No awkward message the night before the wedding.
A private page on your own web address, in your own colours: approve the quote, pay the deposit, follow the order, settle the balance and send the next brief. Fewer "how's my cake coming along?" texts, and a bakery that looks a size bigger.
MechanoMan scales from a home cake maker to a small bakery with wholesale rounds — same app, more seats.
Orders come in by DM at 11pm and the diary lives on the fridge. MechanoMan is the order book, so you can stay at the bench.
A few bakers, wholesale rounds to cafes, and a wall of orders for the weekend. Keep everyone in sync and the cash flowing.
Every plan includes the everyday toolkit for running the order book. Plans differ by how many people are in the kitchen — and larger plans bundle in specialist add-ons. Start with a 14-day free trial: card on file, cancel any time before it ends and you won't be charged.
| Home baker £19 /mo + VAT Start free trial | KitchenPopular £49 /mo + VAT Start free trial | Bakery £99 /mo + VAT Start free trial | |
|---|---|---|---|
| Your team | |||
| Staff seats | 1 | Up to 5 | Up to 15 |
| Support | Priority | ||
| The everyday toolkit — in every plan | |||
| Briefs, quotes & online deposits | |||
| The order book — dates, step lists & delivery days | |||
| Invoices & online card payments (Stripe) | |||
| Balances chased automatically (email + SMS) | |||
| Offline-first kitchen app (iOS, Android, web) | |||
| Roles, custom roles & field-level permissions | |||
| Reports, team activity & push alerts | |||
| Supplies stock & low-stock alerts | |||
| GDPR export, erasure & consent tools | |||
| Branded customer portal (magic-link sign-in) | |||
| Add-ons — bundled on bigger plans, or add to any plan | |||
| White-label customer portal | +£9/mo | Included | Included |
| Your own landing page | +£5/mo | Included | Included |
| HMRC Making Tax Digital | +£12/mo | +£12/mo | Included |
| Equipment register | +£7/mo | +£7/mo | Included |
More than 15 seats? Talk to us.
Specialist extras for the businesses that need them — bundled into the bigger plans above, or added to any plan on its own.
Remove "Powered by MechanoMan" and serve the portal on your own domain, logo and colours — your brand end to end.
File VAT returns and Self Assessment (ITSA) quarterly updates to HMRC straight from your books — no re-keying, digitally linked.
Ovens, mixers, the delivery van — service history and maintenance-due alerts, with staff checking kit in and out on the app.
A branded public web page for your business on your own domain — send enquiries straight into MechanoMan.
Already a subscriber? Manage your billing →
Prices are illustrative for this showcase. You start a workspace from the MechanoMan app, which collects your card and begins the trial securely via Stripe.
When you create a workspace you enter your card details securely through Stripe and your 14-day free trial begins. You won't be charged until the trial ends, and you can cancel any time before then from the billing portal — no charge, no questions.
Yes — each team member gets their own login with a role (owner, manager or baker, or a custom role you create). Bakers only see the orders assigned to them, keeping customer and financial data private.
Nothing stops. The app is offline-first: you can read the order book and keep working — ticking off steps and logging supplies. Your changes are saved on the device and sync automatically when you're back online, even if you closed the app in between.
The deposit is paid online when the customer approves the quote. For the balance you send a secure card payment link powered by Stripe, or record a cash or bank-transfer payment manually. Connect your own Stripe account and card payments go directly to you — you're the merchant of record, paid straight into your bank. Either way it reconciles against the invoice, and everyone with the right role is notified when it's paid in full.
Yes — every customer gets a private portal, on your own web address and in your branding, where they can approve the quote, pay the deposit, follow their order's progress and settle the balance by card. They sign in with a secure magic link sent to their email — no password to set up. You can point it at your own domain (e.g. portal.yourbakery.co.uk) with your logo and colours, so it feels like part of your business.
MechanoMan is built GDPR-first for the UK and EU. Each business's data lives in its own isolated database. We record consent, let you export everything held on a customer, and support right-to-erasure — anonymising personal data while keeping the financial records you're legally required to retain.
Yes, with the HMRC Making Tax Digital add-on. Connect your Government Gateway account and file VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from the figures already in MechanoMan — digitally linked, with no spreadsheets to re-key. It's an optional add-on, and it's bundled into the Bakery plan.
Yes, with the equipment register add-on. Ovens, mixers, the delivery van — service history and maintenance-due alerts, with staff checking kit in and out from the app so you always know who has what. It's an optional add-on you can add to any plan.
One codebase, everywhere: iPhone, Android and any web browser. Sign in once and pick up where you left off on any device.
Start your 14-day free trial today. Set up your order book in minutes and send your first quote — deposit included — before the oven's warm.